Four project proposals were endorsed at the July 16th McMaster IT Executive meeting:
Course Planning Portal: (Endorsed)
Lori Goff and Joanne Kehoe of the MacPherson Institute presented this proposal. The purpose of the project is to implement a Course Planning Portal that will guide instructors through comprehensive course planning process in order to produce two key products for the instructor: a course outline and a customized package of instructional resources. This is a multi-phase project. Phase One will gather and confirm requirements from stakeholders and design the approach and timing to develop and pilot a Course Planning Portal in Phase Two. The proposal is available here.
Mills Library Service Desk (Endorsed)
Gayleen Gray, AVP and CTO, presented this proposal. In the winter term of 2019, Client Services in University Technology Services (UTS) and the Mills Library partnered to provide IT support at the Mills Library second floor Student Service Desk. The intent is to continue this pilot for Fall/Winter 2019/2020 to further evaluate the service viability. Students who used the service felt it was beneficial and a more concerted effort will be placed on communication and advertising for the Fall semester. The proposal is available here.
Mosaic Multi-factor Authentication (MFA) Pilot (Endorsed)
Richard Godsmark, University Technology Services (UTS), presented this proposal. The purpose of this pilot is to assess the feasibility of using MFA as an alternative to Virtual Private Network (VPN) Client software, used by staff, faculty and researchers to seamlessly and securely connect to the McMaster University network from off-campus. A pilot group of 100-200 staff and faculty currently using VPN to access secure components of Mosaic will be identified. The proposal is available here.
Cellular Management Roadmap (Endorsed)
Richard Godsmark, UTS, presented this proposal. In Fall 2018, a previous project endorsed by the IT Executive was undertaken whereby eTEL Technologies Inc. was engaged to complete an assessment of the Cellular services along with associated costs at McMaster University. The assessment included a number of recommendations for managing and finding cost savings in the purchase and plan of mobile devices for the campus. The purpose of this project is to engage the same service provider to outline a roadmap for implementing the recommendations to achieve the savings and efficiencies suggested. The proposal is available here.
In addition to the four proposals noted above, Doug Welch, Dean of the School of Graduate Studies, shared an update on the Grad Admissions project. The project steering committee has endorsed a Request for Proposal (RFP) for the purchase of a third-party application rather than pursuing the development of a PeopleSoft solution. Once the RFP is completed, a project proposal for the implementation will be submitted for review through the IT Governance framework. The intent is to see this proposal go forward in the early fall semester.
For further details about the discussion and notes from the IT Executive meeting are available here.